Cash & shortage reconciliation
Every rupee collected is accounted for, and every shortage followed up
Cash collected in the field is reconciled for every executive, every day, and any shortage stays open until it is actually recovered.
Collections recorded exactly as received
Cash, UPI, cheque and credit can share a single invoice: ₹500 cash plus ₹300 UPI is recorded as exactly that. The payment modes in use are chosen once.
Day-end cash, counted not guessed
The day’s cash is counted by denomination against the amount DFIE expects after approved field expenses. A shortage comes with its reason, and the deposit is confirmed against the slip’s scroll number.
Shortages that do not disappear
A shortage at the close of an assignment carries forward against the executive until it is cleared.
- Recovered, in part or in full, over time
- Offset against an allowed cash excess
- Paid in by cash, UPI or cheque
- Or written off, with a reason
- Paise differences rounded to the nearest rupee automatically
- Every movement recorded in one shortage register
Limits that act before losses grow
A daily transaction cap, a limit on open assignments and an overall shortage limit for each executive. Crossing one pauses new assignments until it is cleared.
Used by: Accounts, Admin, Delivery Executive