Every stock, cash and return shortage tracked until it is actually recovered

Every kind of shortage, kept apart

• Stock issued short at the godown, with a reason and approval before stock leaves
• Cash admitted short at day-end, with a reason
• Cash counted short, accepted by the executive in the app
• Cheque or UPI received short, charged to the executive or moved to customer credit
• Returns short, found when returned goods are checked
• Return value short, when credit notes cover less than what was returned
• Expenses approved for less than claimed

Approved, then acknowledged the same day

Each shortage reaches the person who can judge it, and the executive accepts it in the app the same day. A stock shortage at the godown is never charged to the executive, because returns are checked against what was actually issued.

Carried forward until it is cleared

Whatever is not recovered when an assignment closes carries forward against the executive. It is recovered over time, offset against an allowed cash excess, paid in by cash, UPI or cheque, or written off with a reason, and every movement is in one register.

Limits that stop the next loss

Each executive has a shortage limit. Crossing it pauses new assignments until the shortage is cleared, so a growing problem is caught early, not at month-end.

Is a godown stock shortage charged to the delivery executive?

No. A stock issue shortage is recorded against the godown. Returns are checked against what was actually issued, so an executive is never blamed for stock never received.

What happens to a shortage at the end of the day?

If it is not recovered when the delivery assignment closes, it carries forward against the executive until it is recovered, offset, paid in or written off with a reason.

Can one shortage cancel out another?

Only a cash excess can offset a shortage, and only where it is allowed. An over-credited return never cancels a shortage on another bill.